Updating the Ledgers

This option is used to update the sales and nominal ledgers with the invoice and credit note transaction information.

For the sales ledger, the customer accounts and transaction histories are updated with the total value of the invoices or credit notes in the batch, increasing or decreasing each account balance and turnover to-date fields accordingly.

For the nominal ledger, the debtors control account and the appropriate nominal sales accounts are updated with the gross value of the invoices or credit notes.

To post a batch of invoice records, choose the invoices required by clicking on them so that they are highlighted or use the Swap and Clear buttons. If no records are selected, all records not already posted to the ledgers will be included in the batch process. Records that have been posted are flagged in the list of records within the Invoicing window.

When you update the ledgers, Sage Line 50 automatically creates for you a postings report which shows the transactions that have been posted for the invoices/credit notes selected. It also advises you of any items on invoices/credit notes that have not been posted and the reasons why.

To carry out the update choose the Update Ledgers button. Sage Line 50 asks you to confirm that the update is to take place. Select the output destination for the update report which list the details of the transaction posted to the ledgers.

To continue, click OK otherwise click Cancel (or press ESC) to cancel the update. Once invoices and credit notes have been transferred, the list indicates that the record(s) has been posted. Although you can print and even amend records that have been posted, this will have no affect on any ledgers since records can only be posted once.

You cannot update an invoice or credit note more than once to the ledgers.